Tour Day Planning

PLESE READ “TOURS” & “TERMS” BEFORE SCHEDULING TOUR

Mobility - Preparation

EET - UTV RIDER LIFT SYSTEM Example of 3 options to enter or exit the UTV. Hopefully this video encourages more people with disabilities to come out and experience the outdoors in a UTV. Thank you

Arrive at Windrock Park General Store 912 WINDROCK ROAD, OLIVER SPRINGS, TN 37840 (phone 865-435-3492) at least 30 minutes before your scheduled tour. (0830 Tour - Arrive 0745 to 0800)
Pick up or Purchase your Windrock Park Permit from the Windrock Park General Store, located at the entrance. If you are close to exceeding rider specifications, consider speaking with our guide about test fit before purchasing permit. (“Windrock Park” Permits must be purchased by each individual rider before attending “Earth Energy Tours” events, due to Windrock Park Private Property Liability Waivers needing your signature.)

Look for Earth Energy Tours banner in the large parking area near General Store. You will have driven past this parking area from entrance to store.
Meet your EET guide to show ID and check in.
Before your scheduled tour start time, guide will provide a general safety orientation of the UTV.
All tours will depart the parking area on time or after orientation is complete and all riders’ questions have been answered.
Other EET customers deserve to start their scheduled tour on time. Please be considerate of other riders by arriving prior to your tour’s scheduled start time.
Your guide must verify each rider’s ID, confirm that each rider has a valid Windrock Park Permit, and secure all signed documents for Earth Energy Tours, LLC before the tour begins.
Your guide will help you select a helmet that fits and provide instructions on entering and exiting the UTV safely.
A lift system is available for People with Disabilities.
Please use the restroom one last time before the UTV tour begins. Not kidding.
Many people get excited and have to use the bathroom within the first 20-30 min of the ride. Still … not kidding. Don't panic. Your guide will stop as needed for nature bathroom breaks. Please plan accordingly. There are no restrooms, primitive or otherwise, along remote mountain tour route. Only Nature…
Your guide will demonstrate how to adjust the 4-point harness system for best fit and safety to ensure you are safely secured in the seat.
Once all riders are secured in the UTV, your guide will make a final walk-around to confirm everyone is comfortable, strapped in, and ready to depart.
4 hr. tours last 3+ hrs. There is no way to extend a 4-hr tour. It is designed to be an introductory experience for first time riders.
If you are looking for a more immersive experience, consider selecting an 8-hr tour, which provides more time in Nature, 45 min. to 1-hr lunch break. It’s a better experience with flexibility.
Unless all riders in UTV choose extreme experience. The guide will provide easy to moderate with a little extreme to add excitement. Every UTV is equipped with continuous video footage inside and outside the vehicle. EET video footage is for YouTube. Sharing the experience with others interested and those who may not be able to experience this adventure. Unfortunately, liability purposes.

WHAT TO BRING :

Sunglasses / Safety Glasses with dust shields - We have 2 types of DOT Helmets provided. One has a full face shield meeting highway use requirements. The other is half helmet which requires you to bring Sunglasses or safety glasses. (glasses with dust shields may be worn under the helmet if desired for dry dusty conditions.) We recommend that you bring your own DOT helmet if possible, for your comfort. All heads are shaped differently. Rental companies supply inexpensive $100 loaner DOT helmets that meet mandatory safety requirements, but have less padding for comfort. If any helmet is dropped on a hard surface 1 time, it must be disposed of to retain it’s safety specs. per Mfg. Making expensive loaner helmets cost prohibitive. Hopefully this helps customers understand helmet options to make the best decision for their comfort.
Closed-Toe Shoes - Open-toe shoes are prohibited. Shoes must be securely fastened.
Clothes You Don't Care About - UTV has an open cab that may encounter trail dust, mud, water. The clothes you wear may get wet or dirt stained. You can wear rain gear or poncho under safety harness, although they tend to get warm in some conditions. “Frogg Toggs” are some of the best light weight protection we have used. But also warm.
Valid ID - See “Identification Requirements for Tour Participation” below.
Your Credit Card - We require a damage deposit hold of $500 per rider. This hold is removed upon tour completion without damage to any equipment.
Cell Phone / Camera - Bring at your own risk. This is an outdoor adventure tour and all items must be secured. Your phone will not fit comfortably on your body due to 4-point harness system and wrap-around race-style seats. A small, waterproof waist pack or micro-purse no larger than 8” x 8” x 3” which can be secured or stowed is acceptable. Small fanny packs, etc.
Gloves - You may want these, especially in colder temperatures. The guides wear light weight mechanic gloves.
We do not supply any gear besides DOT Helmet. Please come prepared for an outdoor adventure.

IDENTIFICATION REQUIREMENTS FOR TOUR PARTICIPATION:

By signing Earth Energy Tours forms, you confirm ALL riders have entered their legal name, age, and disability status correctly in the checkout form and have agreed to all TERMS.
All riders 18 yrs or older must show photo ID with DOB.
All Guardians must show proof of dependents and sign that you are their legal guardian. Acceptable proof of Guardianship includes dependent’s Birth Certificate or Legal Guardian with Power of Attorney document.
Any dependents, riders without necessary and proper documentation will be prohibited from participating. Safety and Liability First.

RIDER CHECKLIST:

Passengers must meet the manufacturer's seat and harness specifications, unless otherwise approved by the tour guide, and fit safely in the seat.
Helmets and seat belts must be worn and secured properly whenever the UTV is moving.
Doors must always be closed properly whenever the UTV is moving.
Keep all body parts and items, inside the vehicle at all times.
Each passenger must ride in his or her own seat, not anywhere else on the UTV.
All riders must be free from health restrictions which could result in injury or additional injury from the tour. By signing the Liability Wavier, you swear that you are not aware of any prior health restrictions.
All riders must be free from the influence of drugs or alcohol. By signing the Liability Waiver, you agree that you are in control of your actions.
Always stay in the vicinity of your guide. Never venture off on your own.
If the dust or debris gets too heavy, position your helmet accordingly. Your welcome to bring /wear a mask or hold one to your mouth if dust is a concern.
It is your responsibility to remain alert and aware of your surroundings and the environment.
Know your capabilities and limitations. Do not venture to the edge of a cliff and fall off. 911 Rescue will be called to retrieve your body. Guides aren’t responsible for emergency rescue services.
When the UTV is climbing over rocks, be prepared for a rough ride.
Notify the guide to stop immediately if you feel anything is wrong with you or another passenger. The guide will assess the situation and proceed accordingly.
If the guide determines you are endangering yourself or others, Earth Energy Tours reserves the right to end the / your tour immediately and return to the parking area for the safety of all passengers and the guide. The offender / offenders would encounter a security deposit charge, to refund other participants for their loss of paid tour expenses. Be Nice!
If legal action is required, you agree to pay all cost for all proceedings per TERMS regardless of ruling.